Operational workspace

Every employee record,
one trusted view.

Employee master data, compliance signals, Rig classification, and location coverage in one controlled workspace.

Data status Human controlledAI direct writes disabled

Distribution

Workforce coverage

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Attention queue

Compliance horizon

Live

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Controlled actions

Quick tasks

Employee master

People directory

Search, review, and maintain the company's trusted employee records.

	EMP#	Ename	Residency ID	Nationality	Saudi Classification	Sponsor	Location	Position	Iqama Expiry Date	Current Date	Status	ERE	Current Date	Status
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Workforce intelligence

Statistics

Live company, department, position, nationality, workforce-category, and document coverage statistics.

People

Nationalities

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Classification

Workforce categories

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Coverage

Employee documents

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Employment

Status and Saudi classification

Employment Status

Saudi Classification

Company statistics

Employees and role distribution by company

Owning company, operating company, insurance provider, positions, and nationalities are counted independently.

Company	Belongs To	Works For	Insurance Provider	Unique Employees	Positions	Nationalities	Top Positions	Top Nationalities
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Department statistics

Employees and positions by department

Department	Employees	Positions	Companies	Nationalities	Top Positions
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Position statistics

Workforce distribution by position

Position	Employees	Departments	Companies	Nationalities	Operators
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Employee document center

Bulk employee documents

Match a folder of images or documents to employees by the Government ID used as each file name.

01 · Configure

Choose one document type for this batch

Every selected file will be stored in the same employee-document field. You can start another batch for a different document type.

Government ID match

Employee document typeProfile Photo accepts supported image formats. Other types accept images, PDF, text, Word, Excel, and PowerPoint files. If the employee already has this documentReplacement deactivates the old record and preserves its audit history.

✓

Required naming rule

Name each file with the employee's exact 10-digit Government ID and nothing else, for example 2607206881.jpg or 2607206881.pdf.

02 · Select

Add files or one complete folder

Up to 1,000 files can be reviewed in one batch. Each file is limited to 5 MB and is transferred in protected small parts after review.

＋Select multiple filesChoose employee images or documents from one or more folders. ▤Select a complete folderChrome and Edge can include every supported file inside the folder.

No files selectedSelect files or drop them into this area to begin.

03 · Review and upload

Employee matching results

No file changes an employee record until you confirm the rows marked Ready.

Waiting for files

Total files0

Ready0

Will replace0

Issues0

Completed0

File	Government ID	Matched employee	Document type	Result
Choose a document type and select files, then review the matches.

Training evidence

Employee certificates

Bulk-analyze PDFs and optional Excel details, resolve employee matches, then commit verified certificates to employee profiles.

Total certificates0Active records

Valid0More than 60 days

Expiring soon0Within 60 days

Expired0Requires action

No expiry0Non-expiring evidence

Controlled bulk import

Upload 100+ certificates safely

The workbook is optional. PDFs are uploaded one by one, analyzed, and held for human review before any employee record changes.

Human review

Certificate details workbook (optional)Recognizes FILENAME, EMID, NAME, IQAMA, COURSE, DATE, EXPIRY, TTT, and CERTNO. Certificate PDFs *Select 100 or more PDFs in one action. Maximum 10 MB per file. Training Matrix date meaningThe supplied JACK-203 matrix is detected as course/issue dates. Use the configured AI chain to read and cross-check PDF fields (slower) Resume an open reviewReopen an interrupted upload or review without creating a duplicate batch.

Human review

Certificate import

Resolve conflicts and unmatched employees before commit.

	Source	Source Employee	Course	Issue / Expiry	Certificate No.	PDF	System Employee	Status	Actions
Upload certificates to build a review.

Certificate register

All employee certificates

Search, select, edit, download, archive, or delete certificate records according to your assigned permissions.

0 selected

⌕ Course Validity Expiry from Expiry to

Live results0 certificates

	Employee	Government ID	Course	Issue date	Expiry date	Status	Certificate No.	Issuing body	File	Actions
Open Certificates to load the catalog.

Daily certificate control

Certificate expiry center

One live list for certificates expiring within 60 days and certificates that have already expired.

At risk0Expired + next 60 days

Expiring soon00 to 60 days

Expired0Past expiry date

Live daily register

Renewal action list

Calculated from the current date whenever this page opens.

Daily control

⌕ Status Course

0 certificates require attention

Not loaded

Employee	Government ID	Course	Issue date	Expiry date	Days	Status	Certificate No.	Actions
Open Certificate Expiry to load the daily list.

Controlled time away

Leave management

Submit, review, approve, and trace employee leave without direct travel booking.

Total visible—Current filters

Awaiting my review—Action required

Submitted—In approval

Approved—Applied to workforce

Travel desk—Flight follow-up

⌕ Status From To

0 requests visible

Not loaded

Request	Employee	Leave	Period	Travel	Status
Open Leave Management to load requests.

Grounded travel intelligence

AI Travel Desk

Research current flight alternatives, apply corporate travel rules, and select only after human price verification.

No employee PII sent to AI

Total requests—Approved flight leaves

Needs search—Setup or retry

Searching—Grounded research

Options ready—Human decision

Selected—Price verified

Booked—Manual confirmation

0 requests visible

Not loaded

Travel request	Employee	Route	Travel dates	Options	Status
Open Travel Desk to load approved flight requests.

Controlled employee self-service

Employee Data Requests

Review bilingual external form submissions, compare them with the employee master, then approve a controlled create or update.

Open external form ↗

Pending review0Awaiting HR decision

Approved0Created or updated

Rejected0Decision recorded

HR approval queue

Submitted forms

Request	Employee	Government ID	Intended action	Status	Submitted
Open the queue to load employee data requests.

Security administration

Access control

Build permission groups, assign exact capabilities, then link every user to one controlled group.

Permission architecture

Permission groups

Every permission is independently controlled. Super Admin remains protected and unrestricted.

Database enforced

Group	Code	Users	Permissions	Status	Actions
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—Active users

—Super administrators

—Never signed in

—Stale access

—Locked accounts

—Password change required

User	Permission Group	Status	Last sign in
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Operational hardening

Continuity & notification controls

Monitor the daily compliance scan, create recoverable database copies, and review recent system errors.

Daily schedule—Not loaded

Last scan—Not loaded

Last backup—Not loaded

Recent errors—Not loaded

Continuous Rig duty alertConsecutive On Duty days, default 45.

Stored backups will appear here.

Operational controls are available to the Super Administrator.

Controlled dictionaries

Reference data

Maintain organization dictionaries, Rig work nature, contract types, renewal rules, statuses, and import aliases.

Company dictionary

Companies

⌕

0 records

Deactivate records instead of deleting them

Reference	Classification	Status	Updated
Select a reference dictionary.

Daily status and rotations

POB control center

Track every employee day by day, calculate rotations, overtime, explicit exceptions, and import attendance worksheets safely.

Total0Active employees

On Duty0Effective state

Rotation Off0Calculated or confirmed

Sick0Recorded or inferred

Vacation0Recorded or inferred

Explicit0Manual or POB

Date-specific view

Daily workforce board

Controlled

Employee	Rotation Pattern	Scheduled	Effective Status	Current Location	Working Hours	Late Hours	Overtime	Source
Open POB to load the daily board.

Days0Selected period

On Duty0Working days

Rotation Off0Rotation rest

Sick0Sick days

Vacation0Vacation days

Overtime0Total hours

Employee-specific history

Daily workforce timeline

Controlled

Date	Sponsor	Current Location	Late Hours	Overtime
Select an employee and date range.

Dynamic calendars

Rotation patterns

Loading rotation patterns...

Employee coverage

Pattern assignments

Employee	Pattern	Valid period	Priority	Status
No assignments loaded.

Select workforce fileChoose the exact worksheet

Confirm detectionFormat, date, location mode, and identities

Human reviewApprove statuses explicitly

Select a workforce workbook

The workbook is read in your browser. Choose a daily POB worksheet or a monthly workforce matrix.

Adaptive format detector

⇧Drop a POB or workforce matrix here, or browse.xlsx, .xls, or .csv, up to 8 MB

Review proposed daily workforce statuses

Warnings require explicit selection. Deleted employees are ignored automatically; errors, unmatched personnel, preserved overrides, and no-change rows cannot be committed.

—

	Source	Employee	Proposed Status	Proposed Location	Action	Review signals

0 rows selectedOnly selected rows will update Daily Status history.

Workforce import audit trail

Recent attendance batches

File	Worksheet	Date	Location	Rows	Status	Actions
No attendance import batches yet.

Human-reviewed intelligence

AI imports

Analyze changing Excel formats, confirm column mappings, review every proposed employee change, then commit explicitly.

Select fileExcel or CSV

Map columnsAI suggestions

Human reviewApprove changes

Select employee workbook

The file is parsed in your browser. No database update occurs during upload or analysis.

Loading engine...

⇧Drop an Excel file here or browse.xlsx, .xls, or .csv, up to 8 MB

Confirm column mapping

Review what each Excel column will update. Change any suggestion before building the employee review.

0%mapping confidence

Human confirmation requiredEvery mapped column remains editable. Unmapped columns will be ignored.

Excel column	Sample values	System field	Confidence

Review proposed employee updates

Rows with warnings are not selected automatically. Errors can never be committed.

—

	Source row	Employee	Action	Changes	Review signals

0 rows selectedNo changes are written until you confirm.

Audit trail

Recent import batches

File	Worksheet	Rows	Status	Created	Actions
No import batches yet.

Central configuration

System Settings

Manage shared integrations and future system-level settings from one controlled location.

System-wide AI

AI provider chain

The primary model and fallbacks below are used by AI Imports, Travel Desk, Certificates, and every future AI-enabled module.

Expiry monitoring

Compliance center

Monitor employee documents and insurance using live, date-based attention signals.

Calculated today

Total signals0Within selected horizon

Affected employees0Unique employee records

Expired0Action overdue

Critical08 days or less

Warning09 to 30 days

Insurance0Missing or inactive

Contract notice0Within action window

Renewal priority0Priority Government IDs

Fit To Work0Expiry attention

Attention queue

Employee compliance signals

0 signals

Employee	Signal	Expiry date	Days remaining	Location	Position	Severity
Open Compliance to calculate current signals.

Template builder

Exports center

Filter employee data, choose the exact columns, rename headers, and create Excel or CSV files.

Daily attendance matrix

ONLY POB-style workforce report

Choose, order, and rename the employee columns that appear before the daily status columns. The filters above are applied.

Historical daily data

From Date To Date

Add employee column

Open Exports to load matrix columns.

Reusable setup

Export template

Human controlled

Saved template Template name File format

Column mapping

Columns and output names

Open Exports to load available columns.

Preflight

Export readiness

Choose a template or columns

No data is exported automaticallyThe file is generated only after you press Export filtered data.

Accountability & diagnostics

Activity & Error Logs

Review authenticated user movement, controlled changes, and detailed runtime errors.

User activity

Activity log

⌕UserActivityFromTo

Date & time	User	Activity	Entity	Detail
Open the module to load activity.

System diagnostics

Error log

⌕SourceFromTo

Date & time	Source	Explanation / reason	Technical detail
Open the module to load errors.

◇

Planned module

Reference Data

This module is included in the approved build sequence and will use the same controlled data model.

HJHR-BUILD-002

Trusted employee data,securely accessible.

Welcome to Hajjan HR

Every employee record,one trusted view.

Workforce coverage

Compliance horizon

Quick tasks

People directory

Statistics

Nationalities

Workforce categories

Employee documents

Status and Saudi classification

Employees and role distribution by company

Employees and positions by department

Workforce distribution by position

Bulk employee documents

Choose one document type for this batch

Add files or one complete folder

Employee matching results

Employee certificates

Upload 100+ certificates safely

Certificate import

All employee certificates

Certificate expiry center

Renewal action list

Leave management

AI Travel Desk

Employee Data Requests

Submitted forms

Access control

Permission groups

Continuity & notification controls

Reference data

Companies

POB control center

Daily workforce board

Daily workforce timeline

Rotation patterns

Pattern assignments

Filtered attendance and daily view

POB attendance matrix

Select a workforce workbook

Confirm detected import controls

Review proposed daily workforce statuses

Recent attendance batches

AI imports

Select employee workbook

Confirm column mapping

Review proposed employee updates

Recent import batches

System Settings

AI provider chain

Compliance center

Employee compliance signals

Exports center

Employee selection

ONLY POB-style workforce report

Export template

Columns and output names

Export readiness

Reports center

Choose how to begin

Type, period, and advanced filters

Named filtered sections

Choose and rename columns

Operational report

Activity & Error Logs

Activity log

Error log

Reference Data

Trusted employee data,
securely accessible.

Every employee record,
one trusted view.